Billing Administrator

Contract type
Working Pattern
Full time
Location based
Dates that interviews will take place
W/C 27th January 2020
Salary to be Advertised
£22,000 per annum + Benefits
Summary of vacancy

Are you an experienced Billing Administrator?

As a Billing Administrator at Latis Scientific, you’ll be part of a team that provides a holistic service in the water industry. We are committed to helping customers reduce their impact on the environment and maximising the return on their investments.

*Please note these positions are with Latis Scientific, not SUEZ*

About the role

What will I be doing? 

  • Supervise and create customer invoices accurately and in accordance with client’s requirements and within company procedures and timescales.
  • Raise credit notes and ensure these are approved by the appropriate manager.
  • Supervise and process new client request forms in relevant CRM system and liaise with relevant teams to ensure Company procedures are followed and that LIMS is set up as per clients’ needs.
  • Support the commercial team with client invoicing queries and support the resolution of these.
  • Escalate if queries are outside the technical abilities of the Billing Administrator, passing on the query to the appropriate member of staff and informing the client of progress.
  • Keep accurate records of all communication regarding the accounts and invoicing.
  • Support the team raising PO and GR
  • Assist the central Finance Function based in Bristol
  • Work with the central Finance function and senior management team to improve efficiency of the department
  • Supervise, coach and train team members, ensuring clear communication of team targets and objectives
  • Support the business within the control and validation of the subcontractorsinvoices.
  • Draft any routine correspondence.
  • Undertake routine administrative support procedures, such as assisting with filing and sending/receiving post.
  • Operate the telephone for incoming calls into the department and deal with queries as appropriate whenever required.
  • Provide support to line manager and other members of the team as and when needed.
  • Work to specific deadlines in line with the month end process.
  • Undertake ad-hoc tasks as necessary to meet the needs of the business and the finance function (e.g. produce reports from LIMS, WIP REPORT, invoice analysis and investigation of discrepancies between LIMS and the finance ERP -SAP).
  • At all times work in a way that demonstrates Latis Scientific Limited’s business methods.
  • Maintain high standards in terms of personal appearance conduct and respect of Company property.

What are the requirements? 

  • 5 A -C GCSEs or equivalent (Maths essential).
  • HNC/HND or degree in an appropriate discipline or proven operational experience in a similar field.
  • Computer literate with working knowledge of Microsoft Excel and Microsoft Word.
  • Confident and professional telephone manner.
  • Good interpersonal skills.
  • Numerate and accurate.
  • Excellent attention to detail.
  • Good organisation and administrative skills.
  • Knowledge of basic accounting is essential.
  • Knowledge of LIMS would be desirable.
  • The ability to prioritise and plan effectively.
  • The ability to work to deadlines.
  • Good team working skills.
  • Good problem-solving skills.
  • Excellent communication and interpersonal skills
  • Previous experience within a laboratory environment is advantageous but not essential

Who we are

With a raft of benefits, family-friendly policies and excellent remuneration packages, there’s never been a better time to join Latis Scientific.

We are proud of our fantastic opportunities for personal growth and development as we continue to build and grow our forward thinking company and you could play a key part in our success.

A friendly and supportive place that you will love to work, we believe creativity, clear communication and our drive for excellence are the keys to our success. We also expect our people to be enthusiastic and responsible. If you share our thinking – and have the qualities we’re looking for – you could play a big part in our dedicated team.

Latis Scientific is an equal opportunities employer.

To find out more or apply, please complete the application form and attach your CV.

If you apply for any of our vacancies and do not receive an automated response within 24 hours of submitting your application, please email us at

*No agencies please*

Closing Date