Due to the rising concerns and spread of the COVID-19 (Coronavirus) pandemic, we have put measures in place that protect the health and wellbeing of our employees and candidates. As a result, there may be some delays in our recruitment process.

Our recruitment phone line is temporarily closed, however our recruitment team is remote working and will do their best to support you however they can.

Thank you for your patience.


Bid Coordinator

Contract type
Working Pattern
Full time
Location based
Dates that interviews will take place
week commencing 20th July 2020
Salary to be Advertised
£25,000 - £33,000 plus pension
Summary of vacancy

SUEZ Water Technologies and Solutions (SWTS) provide our customers with technology and expertise to enhance their water, wastewater, and process productivity.

Bringing together like minded people and experienced professionals, we continue to develop advanced technologies to solve the world's most complex challenges related to water scarcity, quality, productivity, the environment and energy.

Purpose of role

To assist with the Company’s tendering activities in terms of production of tender documentation, administration of the tender process, client liaison and management of documentation received in order to increase the client base of the Company.

About the role

What will I be doing?

Provide support in the assessment of bids and tenders;

Provide support in the use of eSourcing;

Maintain tender documentation and ensure appropriate filing and distribution to the tender team; 

Preparation and presentation of PowerPoint Presentations and communication as required by the tender team;

Ownership and completion of supplier information forms to set up with new clients

Ownership an production of PQQ responses

Invitation to Tender (ITT) responses, GANTT plans and reports as required by the purchasing organisation;

Management and responsibility for procurement tools such as Achilles, Builders Profile, Safe Contractor

Management of a content library with up to date certificates and standard content;

Drafting of communications to companies during the tender process;

Maintain the Company’s relationships, where appropriate, with existing and potential suppliers. This includes the production and manipulation of reports (Excel) to provide the necessary reporting

Arrange meetings with the relevant staff to support the bid governance process;

Maintain various internal records and produce reports as required from time to time by the Commercial Director

Respond to and initiate emails as required, communicating professionally and with attention to detail;

Organise, co-ordinate and attend meetings as required within each bid’s process.

Carry out general clerical / administrative duties as required by the Tender Team.

What are the requirements?

3+ years’ experience in a bid department

Detailed knowledge of the tendering process;

Demonstrable track record of drafting tender documents, correspondence and letters;

A proven track record of different tendering routes including use of OJEU processes and government frameworks would be an advantage.


Skills required:

The ability to prioritise effectively and work to strict deadlines;

Excellent organisation and administrative skills;

Excellent interpersonal skills;

A strong grasp of the English language with the ability to draft content for bid submissions;

Strong analytical skills;

Advanced IT skills and proficient in the use of Microsoft Office Packages (Outlook, Excel, Word, PowerPoint) and database management;

An understanding of project scheduling and planning;

Understanding and working knowledge of cultivating strong relationships with existing and potential customers;

Confident and professional telephone manner;

Excellent attention to detail;

Good team working skills;

Ability to communicate effectively;

Strong time management, planning and organisation skills;

The ability to multitask working on several projects at any one time;


Who we are

At SUEZ the efficient and sustainable management of resources around the globe is at the heart of everything we do. Respect – acting ethically and with integrity – is one of our core values. We’re passionate about the environment and believe in protecting our world. Over 90,000 likeminded people worldwide makes for an incredible team, where collaboration and trust are part of the way we work. With true team spirit, we can give our customers a standard of service that goes above and beyond and ensure that our local communities have access to essential water and waste services

We thank our people for all they do with development opportunities, wide-ranging benefits and rewards that reflect their hard work. In a friendly, supportive environment, you’ll be inspired to grow and play your part in creating a better future for all.   

*No agencies please* 



Closing Date